Career Opportunity – ADMINISTRATIVE ASSISTANT/RECEPTIONIST

Career Opportunity – ADMINISTRATIVE ASSISTANT/RECEPTIONIST

CAREER OPPORTUNITY

JOB POSTING:                   ADMINISTRATIVE ASSISTANT/RECEPTIONIST

CLASSIFICATION:             PERMANENT


TERM:                                   FULL-TIME (30 Hours per Week)

POSITION SUMMARY:

This position acts as the first point of contact within the Lower Kootenay Band office and provides reception responsibilities. This position also functions in an important communications capacity by portraying the Band, to the citizens, the organization and to the general public in an inviting, friendly and professional manner. This role is accountable for the efficient day to day operations of the main office and provides administrative support to the Director of Operations and to Chief and Council.

Working under the supervision of the Director of Operations, the Administrative Assistant oversees and manages all office procedures and other tasks as assigned by the Director of Operations including support for Chief and Council. This includes making travel arrangements, and scheduling various administrative activities. Generally, the administrative assistant will provide a broad range of resources to ensure the smooth completion of daily operations.

DUTIES AND RESPONSIBILITIES

  • Greet and direct citizens, visitors and public both in-person and over the phone;
  • Answer phones, takes messages or directs calls;
  • Coordinate incoming and outgoing mail;
  • Utilize PC software skills (MS Word, Excel, PowerPoint, Outlook, Internet) to produce letters, minutes, forms, spreadsheets, charts and graphs, create and print presentations;
  • Act as knowledgeable resource regarding computer programs and /or software;
  • Maintain schedule for the LKB boardroom, gym, kitchen;
  • Order food and refreshments as requested for meetings;
  • Creating filing system to ensure easy retrieval of information & records;
  • Arrange appointments & meetings, coordinate logistics including facilities, meals and equipment;
  • Coordinate corporate travel and identify vendors to receive competitive rates for car rentals, flight and hotel bookings;
  • Provide administrative support to the DOO, Chief & Council and all administrative staff;
  • Organize community meetings, prepare agendas, etc.;
  • Record meeting minutes, transcribe, distribute, make revisions and re-distribute;
  • Gather information and prepare monthly community newsletter;
  • Maintains office calendar to coordinate workflow and meetings;
  • Performs general clerical activities including, but not limited to, bookkeeping, copying, faxing, mailing and filing;
  • Attending board meetings, committee meetings or other meetings in order to record minutes required by the DOO;
  • Compiling, transcribing and distributing minutes of meetings;
  • Being one of a number of employees to able to accept rent money from citizens.

POSITION QUALIFICATIONS:

Desired Education, Skills, Knowledge and Experience

  • Office Administration certificate and /or equivalent experience
  • Proficiency in computer programs – MS Word, Excel, PowerPoint, Internet and Outlook
  • Minimum of two years relevant experience
  • Exceptional communication skills and ability to interact with others
  • Record management and filing skills, both electronic and manual;
  • Organizational, analytical and prioritization skills;
  • Strong knowledge of office practices and procedures, general office administrative skills;
  • Good writing, analytical and problem-solving skills;
  • Ability to operate standard office equipment
  • Ability to follow oral and written direction;
  • Knowledge of the basic principles and practices of bookkeeping;
  • Ability to work well either alone or as part of a team.
  • A valid driver’s license
  • Criminal record search

Please submit you cover letter and resume marked “confidential” to:

Director of Operations

Lower Kootenay Band

830 Simon Road

Creston, BC V0B 1G2

Fax 250 428 7686

Email: lkbcoo@lowerkootenay.com

CLOSING DATE: June 28, 2019

Please be advised that only those selected for an interview will be contacted.